St Mary Magdalen's Catholic Primary School

Post title: School Business Support Officer

Directorate: CYP Schools 

Location:

St Mary Magdalen primary school

Establishment or team:

St Mary Magdalen Catholic Primary School  - School Office

Post number:

-        

Grade:

Grade 4

Staff

responsibility:

No

Essential Car user:

N/A

Scope of Work – appropriate for this post:

Under supervision maintain, update and extract information from systems and database and provide general administrative/clerical/financial support for the school. This could include producing financial and management information and/or the provision of general advice and guidance to pupils, parents and staff or call for the use of higher-level text processing/spreadsheet/IT skills or audio typing that involves the use of a range of software packages.

Accountabilities/Responsibilities – appropriate for this post may include:

1.    Provide general clerical and administrative support, including word processing, minute taking, filing routine correspondence, distributing mail etc.

2.    Routine financial administration, including petty cash, postage, banking etc.

3.    Maintaining and updating manual and computerised records including, for example, records of free school meals, school trips, registers, examinations etc including related financial administration.

4.    Administering work experience arrangements.

5.    Production of regular management information, including financial data and assist in the production of reports for the senior leadership team

6.    Monitoring of monthly budgets and advising senior staff on variances.

7.    Undertake reconciliations, for example of bank accounts and petty cash and of the purchase ledger control account.

8.    Undertake reception duties including answering telephone and responding to routine queries, including, where appropriate, dealing with visitors on behalf of Headteacher

9.    First point of contact regarding teacher absences or contact with supply agency.

10. Maintaining stock and ordering supplies, including the processing of orders, check of incoming deliveries, obtaining prices from occasional suppliers, arranging for payment of invoices and the distribution and storage of stock.

11. General welfare support, where required, including the responsibility for pursuing pupil absence with parents including recording and monitoring of absence and production of reports.

General

1.    Allocation of work and demonstration of duties to lower graded administrative/clerical support as necessary.

2.    To work within school policies and procedures.

3.    To contribute to the provision of an effective environment for learning.

4.    To support the promotion of positive relationships with parents and outside agencies.

5.    To attend skill training and participate in personal/performance development as required.

6.    To take care for their own and other people's health and safety.

7.    To be aware of the confidential nature of issues.

Additional supporting information – specific to this post.

Indicative knowledge, skills and experience

• General experience of working in a finance role.